The Shire of Collie is seeking an organised and detail-focused Governance Administration Officer to join our Corporate Services team on a permanent part-time (0.5FTE) basis. This role supports the Shire’s Governance function, with a focus on the Council meeting cycle, ensuring agendas, minutes and records meet the requirements of the Local Government Act 1995 and associated regulations.
Key Responsibilities:
- Coordinate the preparation, distribution and publication of Ordinary and Special Council meeting agendas and minutes within legislated timeframes
- Attend evening Council meetings to record minutes, coordinate meeting recordings and maintain the register of Council resolutions
- Support the Governance Coordinator with statutory registers, Primary and Annual Returns, policy publication and governance information on the Shire’s website
The successful candidate will have demonstrated administrative experience, a proven ability to prepare agendas and take accurate minutes of formal meetings, and excellent written communication and computer skills with a high level of accuracy and attention to detail. You will be highly organised and able to meet the fixed deadlines of the Council meeting cycle, exercise discretion and maintain confidentiality, and be available to attend evening Council meetings (time off in lieu applies). An understanding of the Local Government Act 1995, or the ability to develop this quickly, is required. Local government experience and a Certificate IV in Business Administration, Government or Local Government (or working towards) are desirable.
Attractive remuneration will be negotiated with the successful candidate, based on skills, qualifications and experience, together with a range of additional benefits including 4 weeks annual leave (pro rata) with 17.5% leave loading, 12% superannuation plus up to an additional 6% Council co-contribution (subject to matching employee contributions), and a variety of other employee benefits.
Applications can be emailed to hr@collie.wa.gov.au or hard copy applications should be sent to:
“Confidential – Human Resources”
Shire of Collie
Locked Bag 6225
Collie WA 6225
The closing date for applications is Friday, 13th November 2026 4:00 p.m.
Further information is available on the Shire website https://www.collie.wa.gov.au/council/employment
or by contacting Alan Thornton, Director Corporate Services on (08) 9734 9000.
The Shire of Collie reserves the right to fill the position at any time throughout the recruitment and selection processes.
Phil Anastasakis
Chief Executive Officer
Personal information provided in applications is collected for recruitment purposes and handled in accordance with the Privacy and Responsible Information Sharing Act 2024 (WA).